13 best Microsoft SharePoint alternatives and competitors

13 best Microsoft SharePoint alternatives and competitors

Table of Contents

  1. What is Microsoft SharePoint?
  2. Why do companies need SharePoint alternatives?
  3. 13 best SharePoint alternatives and competitors for 2022
  4. The best SharePoint alternative for your business

What is Microsoft SharePoint?

Microsoft SharePoint is, at its core, a tool for companies to safely store and share files. It’s available as part of Microsoft 365 and integrates with Microsoft Office.

Companies use SharePoint to create intranet sites, which contain all of the important information that their employees need to do their jobs. SharePoint also includes content management features such as libraries and metadata.

SharePoint can also be used to share communications externally, and to automate business processes by creating alerts and workflows.

SharePoint is a very versatile tool that can be adapted to the needs of an organization. However, this means that it’s complicated to set up and not always intuitive for the end-user.

Why do companies need SharePoint alternatives?

While SharePoint is a useful tool, it comes with some big downsides. Here are some reasons why companies might be searching for an alternative to SharePoint:

  1. SharePoint can be costly: Depending on the plan you choose, Microsoft SharePoint can cost companies up to USD $23 per user per month.
  2. Integration issues: Since SharePoint is a Microsoft product, it’s really only a good fit for companies that primarily use other programs in the Microsoft product suite.
  3. Complexity: SharePoint is a complex product with a lot of different functionalities, and its interface can be confusing.
  4. Maintenance demands: In order to work well, SharePoint needs to be properly configured and requires regular maintenance.
  5. Limited collaboration features: Many alternatives offer more useful features for team collaboration.
  6. Static communication: SharePoint is effective for top-down communication but lacks dynamic, open communication across all levels.

13 best SharePoint alternatives and competitors for 2022

Here are the top 13 of the top SharePoint alternatives to consider in 2022:

1. Happeo

Best for: Anyone who needs an all-in-one tool to store knowledge and bring your team together
Notable brands: Doctolib, True, Uberflip, OneGoal, State Auto
Happeo is your organization’s knowledge center, collaboration tool, and social intranet, all in one intuitive platform.

Key features:

2. Google Workspace

Best for: Companies that want a familiar tool with a short learning curve
Notable brands: Salesforce, Colgate-Palmolive, ATB Financial, Atlassian, BBVA
Google Workspace is a Sharepoint alternative that optimizes familiar apps for business use.

Key features:

3. Confluence

Best for: Software development teams using agile methodology
Notable brands: Hubspot, Audi, LinkedIn, GoPro, The New York Times
Confluence is designed for collaboration and includes page templates for various projects.

Key features:

4. Workplace from Meta

Best for: Teams looking for a familiar social environment
Notable brands: Nestlé, Petco, AstraZeneca, Asos, Deliveroo
Workplace offers an interface similar to Facebook for business environments.

Key features:

5. Huddle

Best for: Large enterprises and government agencies
Notable brands: NASA, EPSON, US Department of Defense, EDF Energy, Adecco
Huddle creates shared workspaces for effective collaboration.

Key features:

6. Alfresco

Best for: Computer-literate teams with strong IT support
Notable brands: Pitney Bowes, Cisco, NASA, BNP Paribas, Saks Fifth Avenue
Alfresco is an ECM tool that assists teams in effective collaboration with strong governance.

Key features:

7. Box for business

Best for: Companies needing secure document storage and collaboration tools
Notable brands: Morgan Stanley, US Air Force
Box for Business offers comprehensive document collaboration features.

Key features:

8. Slack

Best for: Companies with a focus on synchronous work
Notable brands: Uber, Target
Slack is a business communication tool ideal for teams needing immediate communication.

Key features:

9. Workzone

Best for: Project teams that have outgrown task management apps
Notable brands: Adidas, Verizon
Workzone is a web-based project management tool suitable for growing teams.

Key features:

10. Glasscubes

Best for: Companies looking for a cloud-based alternative to a classic intranet
Notable brands: British Council, NHS
Glasscubes is a cloud-based solution for team collaboration.

Key features:

11. Bitrix24

Best for: Sales and marketing teams looking for an all-in-one tool
Notable brands: K-webs, MoSAiK
Bitrix24 integrates numerous features for project management and communication.

Key features:

12. OnlyOffice

Best for: Teams that need powerful document collaboration features
Notable brands: Suzuki, UNESCO
OnlyOffice supports collaborative online editing of documents.

Key features:

13. Papyrs

Best for: Companies needing an intranet and team wiki
Notable brands: Subway, National Geographic
Papyrs combines intranet, internal wiki, and knowledge-base functionalities.

Key features:

The best SharePoint alternative for your business

If you’re looking for an alternative to SharePoint to use in 2022, consider:

Happeo offers a cost-effective and easy-to-use solution for communication and collaboration.

If you want to see where Happeo could take your business, book a personalized demo today.