Pages 2.0

Overview

Page groups give any team, department, or topic a structured, official home on your intranet. Think of a page group as your HR hub, your IT hub, or your company handbook: one place where the right information lives, is easy to find, and stays current.

Each page group has a designated owner who oversees its content, plus editors who can contribute and viewers who can access published pages. This makes it possible to share information across the organization from one official place without a single person carrying all the maintenance work.

Use cases

• Building a single source of truth for company-wide information: Page groups let ops or leadership bring policies, procedures, and guidelines into one structured, searchable location. Employees always know where to look, and leadership has a clear answer to "where is this?"
• Giving new hires a self-service starting point: A dedicated onboarding page group with the handbook, forms, and role-specific guides means new hires can get up to speed at their own pace, without needing to pull time from the rest of the team.
• Distributing content ownership across departments: Page groups let each department own and maintain their section of the intranet directly. IT keeps its pages current, Finance keeps theirs, and content stays accurate without any one person carrying the load.
• Organizing project or initiative documentation: A page group gives a cross-team project a structured home, with the right people assigned as editors. Everyone works from the same up-to-date source for as long as the project runs.

Before you begin

Before creating a page group, make sure you have:

• The "can create pages" permission: If you are a regular user, this permission needs to be granted by your Happeo admin. If you are unsure whether you have it, check with them before getting started.
• A name and clear purpose for the page group: This is what appears in navigation and search results.
• A rough idea of the pages and subpages you'll need: You don't need to build everything at once, but having a basic structure in mind will save time in the editor.

Create a page group

To create a new page group:

1. Navigate to the Pages section from the main navigation menu and click the + icon at the top right corner.
2. Click Create a 2.0 Page Group.
3. Click Start from blank to begin from scratch.
4. Enter a name for your page group. Optionally, add a description to explain its purpose and select the language of the page group.
5. Click Create page group.

After creation, you'll be redirected to the page editor. The initial page you see can serve as a homepage or any other type of content — you can begin building from there.

Add pages and subpages

Pages are the individual items within a page group. You can create multiple pages and subpages to divide and categorize content. Page groups support up to four levels of hierarchy: a top-level page can have subpages, and those subpages can have up to two further levels nested within them.

Edit a page header

Each page has a header area at the top. Editing it is one of the first things you will want to do after creating a page, as it sets the visual tone and helps viewers immediately understand what the page is about.

To edit a page header:

1. Click on the header area (outside the default text). The header will be highlighted in blue when hovered over.
2. Click the settings icon at the top right corner of the header.
3. From there you can modify or remove the header title, adjust the size of the header, select or upload a background image, adjust background image opacity, and change the styling settings if available.

Continue building your page group

With your page group created and your pages in place, the next step is shaping how they look and work. The articles below cover how to add content, apply styling, set up navigation, and more.

Share a page group

Once your page group is ready, share it with the right people so they can view or contribute to it.

To share the page group:

1. Click the Settings button from the sidebar on the left of the page editor.
2. Click Access and Sharing.
3. Add users or groups using the search bar, or click Share with an organization to share with everyone.
4. Set each person or group's access level by clicking the dropdown next to their name: - Can edit: the user can make changes to all pages within the page group. - Can view: the user can view published pages within the page group. - No permissions: removes access.
5. Click Save.

Publish your pages

Pages in Happeo exist in two states: draft and live. Everything you build is a draft until you publish it. Viewers can only see published pages, so publishing is the step that makes your content available to the rest of the organization.

Frequently asked questions

Can I change the name or description of a page group after I've created it? Yes. In the page editor, click the settings cog and update the name or description from there.

Can I transfer ownership of a page group to someone else? Yes. Ownership can be delegated by an admin from Admin Settings.