# AI Writing Assistant

**This article details how to use the AI Writing Assistant.**

**Package information:** Happeo’s AI Writing Assistant is available to **Starter**, **Growth**, and **Enterprise** Package users.

## What is the AI Writing Assistant, and how does it work?

If you're stuck with writer’s block, Happeo’s **AI Writing Assistant** can be your creative spark. This versatile tool can assist you with:

- **Text generation**– It can help generate text from prompts. For instance, you could prompt the AI to “Write an overview of upcoming UK bank holidays so our global teams are aware of our absences”
- **Text refinement** – With any text, whether generated or your own, our AI can help you refine and improve it. You can:  
  - **Adjust the tone** – Choose formal or casual styles to suit your audience  
  - **Bulletize** – Convert text into bulleted lists to break down complex text for better legibility  
  - **Elaborate** – Make the text longer and more detailed  
  - **Shorten** – Make the text more concise and to the point  
  - **Check grammar** – Check for spelling and grammar errors in multiple languages  
  - **Translate** – Change the language of the text

## How to enable or disable the AI Writing Assistant

To **enable or disable** the AI Writing Assistant:

1. Go to your **Admin Settings** by clicking your avatar and “ **Admin Settings**”  
2. Click **Happeo AI** from the left-hand navigation  
3. **Enable or disable** the “Writing Assistant”

**Note:** By default, the AI Writing Assistant is toggled off.

## How to generate text in a post using the AI Writing Assistant

1. The **purple star icon** will appear whenever you start writing a new post or article. You can **click on the icon** to **activate the AI Writing Assistant**  
2. A prompt input box will appear where you can **write a prompt** describing the content you want the AI to generate   
   1. For example: "Write a post in a friendly and encouraging tone to remind employees about the upcoming deadline for submitting feedback on the new office design. Emphasize that their input is valuable and will be used to make improvements”  
3. Once you’re happy with the prompt, hit **Enter** or click the **purple arrow** at the end of the prompt input box  
4. The AI will generate text and display it below your prompt. You can review the generated content before deciding what to do next  
5. Choose an **action**:   
   1. **Edit the prompt** – Hover over the prompt and click the **pencil icon** to edit it. Hitting **Enter** or clicking the **purple arrow** will re-generate the text  
   2. **Rewrite** – Click the **rewind icon** to have the AI generate new text  
   3. **Copy** – Click the **copy icon**(two square boxes) to copy the text to your clipboard  
   4. **Discard** – Click the ' **Discard'** **button** to delete the generated text and return to the text editor  
   5. **Add to the post**– Click the ' **Add to the post'** **button** to add the generated text to your post

**Please note** that you must choose to add the text to your post, or it will be lost if you click elsewhere. You will be prompted to confirm this action:

- **Keep** – Brings you back to the generated text to edit or add it to your post  
- **Discard** – Deletes the generated text and brings you back to the text editor

## How to edit text in a post using the AI Writing Assistant

### Edit your own or a generated text

You can use the AI Writing Assistant to edit **your own** or a **generated text**. Press ' **Add to post**' before highlighting the text you want to change, and a new menu will appear with the following options:

- **Tone** – Change the tone (e.g., formal, informal)  
- **Format** – Choose from options like "Bulletize," "Elaborate," or "Shorten"  
- **Check grammar**  
- **Translate** – Select a language from the menu to translate the text

Clicking on any of these options will open a new box where you can:

- **Rewrite** the text (the AI will generate a new text)  
- **Discard** the text  
- Add the text **below** the original  
- **Replace** the text with the original

### Generate new text within the existing text

You can **click anywhere within the text editor** and select the **purple star icon** to generate text with the existing text. The steps are the same as detailed in the previous section.

### Example: Translating to Spanish

After selecting 'Translate,' a separate menu will appear where you can select 'Spanish.' You can then:

- **Rewrite** **–** Generate a different version of the text  
- **Discard –** Delete the translation and return to the text editor  
- **Insert below –** Place the new text below the original  
- **Replace text –** Replace the original text with the translation

**Note:** To keep the edited text, you must choose to add it to your post. If you click elsewhere without adding it, you will be prompted to confirm whether you want to discard the changes.

## Troubleshooting

### The writing assistant button is missing from my channels

Please refresh your browser tab. This should resolve the issue and make the button reappear.

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