How much does an intranet cost? (Including 7 cost drivers)

Jonathan Davies

8 mins read

Table of Contents

How much does intranet software cost?

The cost of an intranet can vary greatly depending on a number of variables. The intranet you choose (and the price you pay) will depend on the unique needs of your business.

A lot of companies only think about monthly subscription fees when they’re costing out an intranet solution, but there are other costs involved too. For example, setup fees, training and support, and even integrations could all add to the final price — and all need to be factored in when you’re planning an intranet project.

7 variables that impact intranet pricing

When you’re choosing an intranet solution, there are many different factors to consider. And all of these will impact the total cost of your solution.

Infrastructure costs

When you set up an intranet, you have two options: host it yourself on an on-premise server, or opt for a cloud-based solution.

Deployment and setup costs

Some organizations choose out-of-the-box intranet solutions that can be set up quickly and easily, while others require customization or even a full custom intranet build.

Features

It’s important to compare the features that different providers offer with the needs of your organization. Key features you might want to look for include:

Collaborative channels: These are where communication happens.
Intranet pages: Where the important information lives.
People directory: Helps everyone understand their colleagues.
Key integrations: Allow your intranet to work with other tools.
Universal search: This allows users to search across multiple locations.

Company size (number of users)

Many intranet software providers price their products on a per-user basis. The price per user is often lower in larger organizations.

Upgrades and add-ons

Adding additional features to your intranet package can come at an extra cost. For example, Happeo offers add-ons such as:

Full branding: Customize your intranet.
Federated search: Search across third-party applications.
Advanced analytics: Track how your employees are using your intranet.

Training and support costs

Some intranet providers offer training and onboarding support that can come at an extra cost.

Integration and licensing fees

Consider which integrations you need to ensure the intranet functions seamlessly with the other tools your employees use.

Happeo’s intranet pricing

At Happeo, we use a simple, three-tier pricing structure:

Starter Plan: Recommended for intranets with less than 100 users.
Growth Plan: Includes extra features for medium-sized companies.
Enterprise Plan: Custom solutions for large companies.

Want to learn more? Visit our pricing page to request an intranet quote, or schedule a free demo to see Happeo in action.