10 ways intranets can increase productivity at work

Jonathan Davies

9 mins read

Table of Contents

1. What is employee productivity?
2. How to increase productivity?
3. 10 ways intranets can increase productivity at work
4. How do you implement this in your business?

Let's be honest: in times of intense working from home, new work structures and an ever-increasing distractions within our daily lives, we all lack work productivity from time to time.

How often have you caught yourself browsing through Instagram instead of finishing the email you started typing ten minutes ago? How often have you done the dishes instead of finally putting together your project plan? Don't worry – we're in this together.

What is employee productivity?

When we talk about employee productivity, we mean the number of tasks that are done within a period of time. Companies often structure their goals by using KPIs (key performance indicators). They are a great way of checking whether certain goals have been reached and tasks are done. The scope of tasks highly depends on the profile of the company you are working for. Productivity at work is not only something that needs to be accomplished to perform well for your employer, but is also vital for your well-being and mindset.

How to increase productivity?

Productivity comes and goes, but how to keep it constant? Here are our tips to make sure you get the most out of your workday.

• Have a clear structure
  In times of working from home, distractions are high and motivation is low. Create a list of tasks you want to finish by the end of the week and leave some time for easier tasks to use as distractions.

• Be proactive
  Being proactive means doing the things you need to do before you actually need to do them. It’s anticipating what might happen and planning in advance instead of reacting to circumstances. Proactive employees don’t try to guarantee that nothing goes wrong – they minimize risks by being more strategic.

• Eliminate distractions
  This one may seem obvious, but distance yourself from things that are causing distractions:

  • Turn off notifications from your mobile phone and desktop applications
  • Consider checking emails only twice per day
  • Work in another room if you are distracted by other people

4. Prioritize your tasks
   Focus on only doing 2-3 tasks a day and list them in order of importance. This helps you finish the most important tasks.

5. Do tasks in batches
   Task batching is a planning process that groups similar activities and projects together. Sorting projects by similarity and working on them until they’re complete improves your focus.

6. Exercise
   Exercises give you more energy and reduce stress, however, employees find it hard to find time for doing them. Luckily, exercises during work can be replaced with a power walk at lunchtime.

7. Implement an intranet solution
   An intranet can help you increase productivity by assisting your team in overcoming communication gaps and IT barriers. Intranet solutions enhance internal processes and can be a central hub for communication and collaboration, where employees can connect, engage, and share insights.

10 ways intranets can increase productivity at work

1. They give you a mothership you can hang on to
   In times when everyone is working from a different place, country, and maybe even within a different time zone, having one central hub for communication, file storage, planning, monitoring, and tracking is needed.

2. They keep the communication simple
   The lack of communication is often viewed as one of the barriers to productivity at work. Employees often spend an average of 4.1 hours per day checking their emails.

3. They help you store your files in a clever way
   To work in a structured way, you need to get your file storage in place. An intranet can help prevent chaos in digital filing.

4. They manage your knowledge
   Through a database which grants you access to a well-organized employee directory where the expertise and knowledge of members can be easily accessed.

5. They keep the search time as low as possible
   A well-structured intranet will give you the ability to quickly search and find documents, people, channels and photos in an organized manner through clever search bars.

6. They overcome barriers
   Mobile intranet apps grant you access to contacts, data and documents from the palm of your hand, promoting flexibility.

7. They connect your workforce
   An intranet can mitigate feelings of isolation in remote work environments by creating channels for informal interactions.

8. They help you know your people
   An intranet with a people directory can help you understand your colleagues skills and expertise, facilitating collaboration.

9. They keep all departments happy
   An intranet can boost productivity for entire teams, providing a common area for knowledge-sharing and collaboration.

10. They are your very own virtual assistant
    Intranets act as your 24/7 virtual assistant, helping you keep track of tasks through organized tools and reminders.

How do you implement this in your business?

When deciding how to increase the productivity of your employees in the workplace, think about digital innovations that will boost staff productivity. A modern intranet is a great foundation to build structured communication and collaboration for remote operating businesses.