Intranet Options for Google Workspace: 8 Questions to Ask

Intranet options for Google Workspace: 8 questions to ask

Jonathan Davies

10 mins read

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With digital transformation, remote working, and cloud productivity solutions on the rise, organizations re-evaluate their technologies and the use of cloud-based solutions. Suddenly, questions arise regarding which intranet options are actually the best and how to choose between them. Cloud transformation is happening fast and research from LogicMonitor predicts that by the end of 2020 over 83% of all enterprise workloads will be on the Cloud. Google Workspace is one of the most successful cloud-based suites of applications currently available. With Google Workspace, there come also several cloud-based intranets that integrate with Google seamlessly.

How does an intranet software work?

But which intranet option is the best when using Google Workspace? Check out our 8 questions before choosing your new intranet provider.

Why choosing the best intranet software is important

“Today, work has changed,” writes ICT consultancy Noovle. “A company’s human capital frequently needs to operate on the move, and therefore needs to access information from different devices, from cell phones, tablets or laptops… Working with better communication and business collaboration is a determining factor for success, for offering customers higher quality service and ultimately for remaining competitive on the market.”

That’s why you need to research the best intranet options for your organization by asking the right questions. Before jumping into Google Workspace and the best Google intranet software, let’s start at the beginning and consider the different intranet categories.

Evaluating four intranet options

There are several intranet options available and choosing the right one can be difficult, especially if you are new to intranets. Any selection process should start with the question of what your employees need and what your organization's priorities are. After answering these two questions you can decide on the intranet category. Most intranet options will fall into one of these four categories:

Option 1: On-premise intranet

With an on-premise intranet, organizations buy the software and own it. It is installed on the organization's servers and fulfills the business needs.

Option 2: Cloud-based intranet

Cloud-based intranets are a good alternative to on-premise intranet software. For cloud intranet sites, data is stored on a distributed cloud server.

Option 3: Free and open-source software intranet

Some organizations decide to build their own intranet solution using open-source software as a foundation. Open-source software is mostly developed as a public collaboration and made freely available.

Option 4: Custom-built intranet

A custom-built intranet is tailor-made just for a particular organization – from coding, testing, validating, training, and deploying to implementing.

Choosing the best Google Workspace intranet option

If you decide on a cloud-based intranet and continue your research, you will read about Google Workspace and Google intranet. If you already are one of the Google Workspace users and want to make the best out of it, then you know very soon that a Google intranet is your best option.

8 questions to ask when choosing the best intranet for Google Workspace

Question 1: Does your preferred intranet option integrate with Google Workspace?

Yes, OK, this is a really obvious first question – but it’s essential nonetheless.

Question 2: Do you want an intranet, a social intranet, or a digital workplace?

Your intranet software isn’t there for its own sake; it’s there to solve challenges and problems.

Question 3: How mobile and responsive is your preferred intranet option?

Your intranet software is essential to getting your employees talking and collaborating.

Question 4: Will it be cloud-based intranet or on-premises intranet?

That said, not all companies have moved to the cloud.

Question 5: How future-proof is your preferred intranet option?

The final, no less important infrastructure question relates to updates and budget.

Question 6: How will your employees use your intranet?

No one likes a white elephant, and technology that doesn’t get used can be some of the loneliest white elephants ever spotted in the wild.

Question 7: What analytics are available?

You’re opting for Google intranet software because you want to improve employee engagement in your workforce.

Question 8: How noisy do you anticipate communications will get?

If all things go according to plan, your Google intranet software will be so popular you could get lost in all the conversation and collaboration.

Consider Happeo: The best intranet software provider

Naturally, this is where we tell you Happeo’s social intranet software and unified digital workplace is the best intranet software for Google Workspace.

Everything we’ve said you should ask about the best intranet for Google Workspace is something we do natively or through a cloud-based integration. We’re all about adding simplicity to the digital workplace, connecting the unconnectable, and building collaborative and innovative company cultures.