20 Google Workspace (G Suite) Tips That Save You Time at Work

20 Google Workspace (G Suite) tips that save you time at work

Jonathan Davies

14 mins read

Table of Contents

What is Google G Suite?

G Suite (now Google Workspace) is a collection of cloud-based business, productivity and collaboration tools developed by Google. G Suite was formerly known as Google Apps, until it was rebranded in 2016. G Suite is especially popular with companies that are looking for email hosting. But G Suite offers many other apps and used on a daily basis the G Suite apps can help your organization to improve productivity and collaboration. Next to the G Suite platform there is G Suite Marketplace. With Marketplace you can install third-party cloud applications to use as part of your collection of G Suite tools.

What is included in Google Suite?

There are a variety of apps included in G Suite, from apps like Google Slides that help you create presentations to Google Calendar that help you scheduling a meeting with your colleagues. Here a summary of the most important G Suite apps:

Google Suite apps to connect with your colleagues: Gmail, Google Calendar, Currents, Google Chat, Google Meet

Google Suite apps to store and access your files: Google Drive, Google Cloud search

Google Suite apps to create projects: Google Docs, Google Sheets, Google Forms, Google Slides, Google Sites, Jamboard

Google Suite apps to control and manage users: Admin, Vault, Endpoint, Work Insights

There are 3 versions available of G Suite. Depending on the size of your organisations and the amount of users as well as the additional features you may want to choose between: Basic, Business and Enterprise, with Business as the most popular edition. Each edition lets you use G Suite as your organization's core email, calendaring, and office collaboration solution. The biggest differences between these 3 editions are: storage, search, and compliance capabilities.

Why do businesses need G Suite?

G Suite offers some of the best apps for collaboration, communication, productivity and security. Using G Suite for business has several advantages:

Get a professional Gmail for your business
Give your emails a more professional look and change from @gmail.com to your own domain like @example.com.
Get unlimited storage space with G Suite tools
The business version comes with unlimited storage space.
Improve your team's collaboration & productivity
G Suite tools allow your team to improve collaboration and work simultaneously on the same file. According to a study from Forrester Research, real-time editing and collaboration on documents, spreadsheets, and slide decks was the top efficiency benefit.
Enhance your organization's data security
G Suite protects your data and secures your files in data-centers backed-up in the cloud.
Save costs
Prices start at just $6 per user/month.

How do I get the best out of G Suite?

To enhance your G Suite experience, consider some helpful tips:

20 G Suite tips for increasing your productivity at work

Send emails with max 10 GB attachment files
Upload your files to Google Drive and insert the file into your email.
Use the confidential mode in Gmail
Protect your email and data by restricting recipients from forwarding, copying, downloading or printing your message.
Use the research pane in Google Docs
This minimizes tabs when researching.
Use Google Add-ons
Enhance functionality by adding third-party applications.
Hide your view activity in Google Docs
Go to the activity dashboard in the document shared with you and turn off your view history.
Personalize your Google Chrome search screen
Customize backgrounds and add shortcuts of your favorite sites.
Get a G Suite intranet
Boost the value of G Suite and increase productivity.
Use the calendar tab in Gmail
Manage conflicting appointments easily.
Add to your presentation wherever you are
Drag and drop from Google Keep.
Use Single Sign-on (SSO)
Access all your G Suite apps easily.
“Ok Google, do my work”
Search for answers in Google Sheets using human words.
Start a Q&A session with Google Slides
Encourage audience engagement during presentations.
Get a head-start with translations
Utilize Google Translate directly in Google Docs.
Rescue images from Google Docs
Download images easily by saving them as a Web Page.
Name document revisions
Keep track of changes by naming versions.
Use voice dictation in Google Docs
Dictate text directly into your document.
Retrieve resolved comments
Access all comments, even resolved ones, with one click.
Restart Chrome without losing tabs
Type chrome://restart in the address bar.
Start a new doc from your address bar
Use doc.new, slides.new, or sheets.new shortcuts.
Use Happeo Search for better results
Get more accurate results across all your G Suite apps.

Google Workspace (formerly G Suite) is a powerful tool for businesses. It offers a wide range of apps like Gmail, Google Docs, Google Sheets, Google Slides, Google Drive, Google Calendar, and more to manage files, messages, and projects. By learning practical tips and tricks, organizations can significantly improve productivity and collaboration. Request a personalized demo with one of our experts.